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Compare payment activity with accounting entries after separating fees, refunds, tax and timing adjustments.
Choose one comparison basis
A gross sales ledger should not be compared directly with net payouts. State whether fees and tax belong in the accounting amount you are checking, then subtract only the adjustments needed to reach that basis.
How the calculation works
Adjusted payment amount = captured payments − refunds − fees − excluded tax − documented timing amount. Signed difference = adjusted payment amount − comparable accounting entries. Positive or negative differences both require transaction-level review.
A worked example
Captured payments of 20,000 less 1,000 refunds, 600 fees, 1,200 excluded tax and 500 timing adjustments give 16,700. Against 16,500 accounting entries, the signed difference is 200.
Resolve records behind the difference
Match transaction IDs, refund entries and posting cutoffs. A 200 difference can come from an unmatched payout, a duplicate fee or a valid delayed entry. Confirm the cause before correcting a ledger or estimating an obligation.
What the result leaves out
This does not connect to Stripe, QuickBooks or another provider. A difference is not tax exposure or evidence of lost revenue. Enter zero for any deduction already excluded from the captured starting amount to avoid double counting.
Open the calculator with your own figures →
The defaults are constructed examples, not market benchmarks. Choose one currency for every monetary input; the currency selector formats values and does not convert exchange rates. Keep a copy of the records and assumptions behind your result so you can repeat the comparison after the next reporting period.
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