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Compare entered work-log hours with recorded timesheet hours after approved nonrecordable adjustments.
Use documented hours rather than activity counts
Collect agreed task or work records with a clear time basis. A message count, online status or response time cannot establish worked hours. Keep payroll time and client-billable time as separate comparisons.
How the calculation works
Eligible comparison hours = max(documented work hours − approved excluded hours, 0). Signed difference = eligible hours − comparable timesheet hours. Recovery scenario = positive difference × rate × recoverable fraction.
A worked example
One hundred eighty documented hours less 20 approved exclusions leaves 160. Against 145 tracked hours, the difference is 15. At 100 per hour and 50% recoverability, the value scenario is 750.
Review a gap with the responsible owner
A difference may be a missing entry, a reporting cutoff or work intentionally excluded under an agreement. Verify that the time was performed and remains billable before multiplying it by a recovery percentage.
What the result leaves out
No chat messages, Slack activity or worker productivity are analyzed. Messages are not evidence of hours worked. Confirm time, billing permissions and duplicate entries before treating a difference as recoverable value.
Open the calculator with your own figures →
The defaults are constructed examples, not market benchmarks. Choose one currency for every monetary input; the currency selector formats values and does not convert exchange rates. Keep a copy of the records and assumptions behind your result so you can repeat the comparison after the next reporting period.
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